London Facilities Manager (5 days onsite)

We're pleased to announce that we're searching for a talented Facilities Manager to take care of our London office, based in 8 Bishopsgate. This is a full-time role, on site 5 days per week.

The Facilities Manager acts as a first point of contact for SThree's employees, contractors and visitors, being visible in case of any queries and issues. The primary focus is reactive and planned maintenance, liaising with internal & external stakeholders overseeing visitor duties, H&S compliance & ESG initiatives. 3-5 years of facilities experience required, with knowledge of hard and soft FM.

About us

SThree is the global STEM-specialist talent partner that connects sought-after specialists in life sciences, technology, engineering and mathematics with innovative organisations across the world. We are the number one destination for talent in the best STEM markets.

Key responsibilities:

Facilities Management:

Conduct regular documented facilities inspections
Provide substantial support to regional manager for complex FM issues
Manage FM contractors on site
Ensure PPM and reactive works are carried out on schedule
Work with cleaning supervisor to ensure office cleaning is kept to the highest standards
Keep fixed asset register for the site
Communicate notices/changes and influencing best practice
Maintain stock, order refreshments and general office consumables in an efficient and cost-effective way.Advanced Administrative Support:

Create and manage the purchase orders
Supporting the regional manager with contract renewals and tenders
Provide regular FM status updates to the regional managerVisitor Management:

Oversee the reception area and ensure excellent service to employees and visitors
Assist visitors and contractors with signing in and out
Handle incoming and outgoing mail and deliveries
Ensure the office and meeting rooms are tidy and presentableEvent and Meeting Preparations:

Assist the organisers for in-house events, assist with meeting room setups and report any issuesPhysical Security:

Administer visitor management systems
Administer staff lockers and take ownership of key management and security within the officeHealth & Safety:

Manage fire wardens and first aiders
Maintain health and safety compliance
Complete office workplace risk assessments
Review RAMS and issue permits to work where necessaryESG and Compliance:

Report on the ESOS data compliance, influencing best practice. Report on energy saving actions (i.e., improving recycling, light fittings change, no plastic use)
Submitting Carbon Data reporting to meet our regulations.
Liaise with landlords building management on ESG initiativesCommunication:

Communicate office updates and info via Intranet, email and on internal presentationsWhat we're looking for:

5 years of experience in facilities coordination
IOSH Managing Safety, IWFM membership, or a relevant facilities management qualification.
Skills: Advanced knowledge of Microsoft Office (Excel, PowerPoint, etc.), excellent communication, and strong organisational abilities.
Experience: A proven track record in facilities management, vendor relationships, and budget oversightBenefits for our U.K. teams include:

Bonus linked to company and personal performance
Generous 28 days holiday allowance, plus public holidays
Annual leave purchase scheme
Five days paid Caregiver/Dependant leave per annum
Five paid days off per year for volunteering
Private healthcare, discounted dental insurance and health care cashback scheme
Opportunity to participate in the company share scheme
Access to a range of retail discounts and savingWhat we stand for...

We're committed to ensuring for our colleagues, candidates and communities, that all processes are equitable, and everyone is treated with fairness and dignity where everyone belongs, is valued and is connected. If you need any assistance or reasonable adjustments in submitting your application, please let us know, and we'll be happy to help

What we stand for..

We create community and deliver change that transforms the future for everyone. With this in mind, we're committed to ensuring for our colleagues, candidates and communities, that all processes are equitable and everyone is treated with fairness and dignity where everyone belongs, is valued and is connected.

If you need any assistance or reasonable adjustments in submitting your application, please let us know, and we'll be happy to help