HR Administrator

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Job Description

Fairfield School of Business (FSB), an OFS registered private higher education provider founded in 2006 with campuses in London, Birmingham, Leicester, Sheffield and Luton. We provide industry-relevant qualifications in business, digital marketing, criminology, counselling and healthcare management in partnership with three leading UK universities. Also, we provide Masters and MBA degrees.

Our focus is to offer an open and inclusive learning and teaching environment for both students and staff. We are also committed to providing access to higher education to those who may not have formal qualifications, financial means or can commit to the schedule of a mainstream university.

We are seeking a dedicated and detail-oriented HR Administrator on a Full-time, permanent basis. The successful candidate will be responsible for handling various administrative duties efficiently and effectively, ensuring the smooth operation of HR processes across multiple locations.

Responsibilities

Contract Management:

• Write and prepare employment contracts for new hires & existing staff, ensuring accuracy and compliance with company policies and legal regulations.
• Review contract templates and update as necessary to reflect current regulations and company policies.
• Coordinate with Recruitment team and line managers to finalise contract details.

Paperwork Management

• Chase up necessary paperwork from employees and managers, including but not limited to onboarding documents, performance evaluations, legal compliance forms and offboarding paperwork.
• Ensure timely completion and submission of all required paperwork, following up as needed to maintain accurate records.

Record Keeping

• Maintain and update employee records, including personal information, employment history, and performance evaluations.
• Ensure data integrity and confidentiality of employee records, adhering to company policies and legal requirements.
• Generate reports and analyse data as required by HR management.

HRIS System Management

• Enter new employee information into the HRIS system accurately and in a timely manner.
• Update employee records with changes in employment status, salary adjustments, promotions, and terminations.
• Troubleshoot system issues and collaborate with IT support for resolution.

Communication And Coordination

• Serve as a point of contact for HR-related enquiries from employees and managers across various campus locations.
• Collaborate with regional HR Officer, HR team members, managers, and other departments to ensure seamless coordination of HR processes.
• Undertake campus visits on behalf of Regional HR Officer when required.
• Attend meetings including formal meetings with regional HR Officer/ HR Advisor/Head of HR in notetaking capacity, ensuring accurate, concise notes of meeting are prepared.
• Provide support to regional HR Officer on payroll related matters.
• Provide support to Learning & Development Officer in relation to training provision and records for staff in designated region.

Person Specification

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Proven experience in HR administration or related role.
• Strong understanding of HR processes and employment regulations.
• Excellent organisational skills and attention to detail.
• Minute taking skills.
• Proficiency in MS Office applications and HRIS systems.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks and work effectively in a fast-paced environment.
• High level of discretion and confidentiality in handling sensitive information.

Job Types:Full-time, Permanent

Work Location:In person

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources
• Industries: Human Resources Services

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