Administrator

Are you an organised individual with experience in administration, seeking a busy, varied role?

We are seeking an experienced and enthusiastic administrator to join our Provider Collaborative team at Oxford Health, to join the Thames Valley Specialised Adult Eating Disorders HOPE Provider Collaborative support the Single Points of Access (SPA).

The ideal candidate will be a proactive, motivated individual with strong communication and administrative support skills and experience.

The post is a varied role which would be perfect for an organised individual with administration experience, you will be dealing with telephone queries, minute taking, diary management, meeting management, data entry, data quality and administrative support. This role is to provide crucial support to the wider team and other internal stakeholders.

Main duties of the job

Some of the key duties of this role include, but are not limited to:

• Ensuring all correspondence/reports/papers are professionally and accurately presented and returned to deadlines and in line with SMT assurance framework.
  
  
• Ensuring administration processes and procedures are adhered too.
  
  
• Facilitating good communication systems with the SMT and ensure that information is disseminated appropriately and efficiently.
  
  
• Preparing presentation materials as required.
  
  
• Collating data for reports as required.
  
  
• Managing own time and prioritise in providing service to SMT team members.
  
  
• Being proactive and ensuring tasks are completed within set time frames.
  
  Working for our organisation
  
  Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
  
  Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.
  
  Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
  
  Our values are: “Caring, safe and excellent”
  
  At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
  
  
• Excellent opportunities for career progression
  
  
• Access to tailored individual and Trust wide learning and development
  
  
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
  
  
• NHS Discount across a wide range of shops, restaurants and retailers
  
  
• Competitive pension scheme
  
  
• Lease car scheme
  
  
• Cycle to work scheme
  
  
• Employee Assistance Programme
  
  
• Mental Health First Aiders
  
  
• Staff accommodation (please note waiting lists may apply)
  
  
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
  
  Detailed job description and main responsibilities
  
  We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
  
  So, if you have administration experience and are interested in working in a Mental Health setting, this could be the opportunity for you and just the team member we are looking for!
  
  Person specification
  
  Knowledge
  
  Essential criteria
  
  
• Good knowledge of Microsoft Suite applications, in particular Word, Excel and Outlook
  
  
• Knowledge of specialised MH Setting
  
  Qualifications
  
  Essential criteria
  
  
• A-levels or equivalent
  
  Desirable criteria
  
  
• Secretarial/administrative qualifications
  
  Experience
  
  Essential criteria
  
  
• Variety of previous office administration experience at a senior level
  
  
• Experience of organising and developing administration systems and procedures
  
  Desirable criteria
  
  
• Previous experience in an administrative role in a healthcare or social care setting
  
  All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
  
  Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
  
  We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
  
  Employees are expected to undertake mandatory and statutory training related to their role.
  
  We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
  
  We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
  
  We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
  
  Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing