Procurement Assistant

Job Description: Procurement Assistant

Overview:
LINK365 Limited, an equal opportunities employer, are seeking a detail-oriented and proactive Procurement Assistant to enhance the efficiency and cost-effectiveness of our company’s site operations. The ideal candidate will work closely with engineers, project managers, and contractors to ensure the timely sourcing, procurement, and delivery of materials while optimizing processes and controlling costs.

Key Responsibilities:
• Data input/data analytics and housekeeping of the Procurement Departments
• Conducting clerical/administrative tasks within the Procurement Department and ensure accuracy when undertaking these tasks
• Assist in identifying and sourcing the correct materials required for various jobs
• To assist/support the team with any quotation/tender activities
• Collaborate closely with the engineering team to submit and approve appropriate materials
• To use the internal Purchase Requisition System to identify purchase requirements and ensuring required information is available to assist the team in the Purchase Order process to secure cost-effective company operations
• To monitor Purchase Orders and support the finance team with keeping records of the invoices and material invoices payments
• To expedite Purchase Orders with suppliers
• To liaise with internal suppliers to provide status updates on orders/PD activities
• To ensure supplier documentation is correctly filed/archived
• Plan and book deliveries efficiently, ensuring alignment with project timelines
• To liaise with project delivery team to ensure requisition are sent in time and in line with the project programme
• Oversee the supply chain and identify opportunities for simplification.
• Build supplier relationships and monitor supplier performance metrics.
• Implement cost control measures, including updating cost codes and tracking project expenses.
• Assist with logistics related to setting up or finalizing projects to meet PM requirements.
• Assist with the cost projections to support financial planning.
• Conduct take-offs for quantifying existing materials, identifying surplus from sites/stores, and determining procurement needs.
• Experience using inhouse project management software systems. The ideal candidate should be proficient in:

• Managing project documentation and workflows through digital platforms.
  
• Organising and maintaining secure file storage and access for project teams.
  
• Tracking and updating site safety records and compliance reports.
  
  LINK365 will provide full training and clear procedures to ensure you have the skills and knowledge required to succeed in this role.
  
  Person Specification:
  
  Education / Qualifications:
  
  Essential: Educated to GCSE level (or equivalent) in Maths and English
  Desirable: Higher Education
  
  Knowledge and Experience:
  
  Essential: Proficiency in Microsoft Office Suite, particularly Word and Excel.
  Familiarity with Microsoft Project is an advantage but not required.
  
  Desirable: Previous Procurement experience
  
  Competencies and behaviours:
  Leadership: Respects and values the diversity of talents, skills and backgrounds that others bring to joint projects/work.
  
  Decision Making: Recognises, identifies and defines problems. Generates and evaluates alternatives, draws conclusion and analyses risks.
  
  Communication: Communicates in a clear and concise manner, covering all relevant points in a timely manner.
  
  Development: Knows own career aspirations and clearly communicates them to relevant colleagues whilst actively working to achieve goals.
  
  Collaboration: Establishes effective working relationships with other colleagues. Builds and maintains a network of internal and external contacts.
  
  Delivery: Plans, prioritises and leads own area of work to deliver specified and agreed outcomes (time and standard).
  
  Language:
  • English (required)
  
  Job Type: Full-time
  
  Schedule:
  • Monday to Friday
  
  Pay: £30,000 to £45,000 per year
  Pay is negotiable depending on experience and qualifications.
  
  Work Location: In person, office based
  
  Expected start date: Immediate