Event Coordinator, EA, Executive Administrator

Event Coordinator - Site Business Administrator (London - Paddington)

Location:London (On-site)

Team: High-performing Business Operations (Engineering Support)

About the Role

Are you a master multitasker with a passion for events and operational excellence? We're looking for a proactive Event Coordinator / Site Business Administrator to support our vibrant London Engineering community. This fast-paced role offers a unique blend of event planning, facilities coordination, and administrative oversight-all integral to powering our engineering site.

🔹 What You'll Do

Lead seamless coordination of virtual & in-person events-from internal morale boosters and speaker series to off-sites and large-scale engineering gatherings (venue, catering, logistics).

Act as the main point of contact for on-site support requests, triaging issues and liaising with IT, Facilities, Security, and other partner teams.

Manage access control for engineering floors in collaboration with Security.

Own the Procure-to-Pay cycle, handling supplier invoices, PO creation, budget tracking, and swag procurement/distribution.

Support site-wide governance and leadership meetings, maintain distribution lists, security groups, and engineering org charts.

Assist with hiring & onboarding/offboarding processes, site budget reviews, and exciting ad‑hoc projects (speaker events, new workspace set‑ups, etc.).

🎯 Candidate Profile

5+ years' experience in administrative support and event coordination within fast-paced, tech/multinational environments.

Expert multitasker with impeccable attention to detail and timely follow-through.

Highly organized, proactive, and customer‑service oriented with a "can‑do" attitude.

Excellent interpersonal skills-able to build relationships at all levels and maintain confidentiality.

Strong judgment, initiative, and ability to pivot quickly in a dynamic environment.

Tech-savvy: proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).

Strategic thinker with a broad perspective yet keen on fine-grained execution.

Clear, confident communicator both verbally and in writing.

💡 What Sets You Apart

Strong understanding of corporate structures and the ability to navigate them.

Comfortable with ambiguity-able to drive clarity and adapt your approach on the fly.

Experience operating within structured environments, managing POs, room bookings, and facility changes with ease.

🌟 Why You'll Love It Here

Impact & Ownership: This role offers real influence over site operations and engineering community life.

Collaborative Culture: Join a close-knit team that values initiative, integrity, and excellence.

Dynamic Environment: Work at the crossroads of events, operations, and engineering in one of London's most vibrant tech hubs.

Growth Opportunities: Gain exposure to cross-functional projects, vendor management, and strategic site initiatives.

People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas