Operational Workforce Staffing Team Administrator

South Yorkshire Fire & Rescue (SYFR) are seeking suitable applicants to undertake the role of Operational Workforce Staffing Team Administrator (OWST), based at Headquarters in Sheffield.
Operational Workforce Staffing Team Administrator
Contract: Fixed Term Contract (FTC) for 12 months (possible extension to 18 months subject to requirements)
Hours: Full Time - 37 Hours per week (Flexi Time)
Work Pattern: Mon – Fri
Salary: £25,584 - £27,269 (Grade 4)
Location: Sheffield
This role presents an exciting opportunity to work as part of the Operational Workforce Staffing Team and support the coordination, administration and service delivery of our operational resources to meet the needs of our community.
Purpose and Responsibilities:
The OWST Administrator will work closely with key stakeholders across the organisation and report directly to the OWST Supervisor. They will provide administrative support, help develop and oversee governance and auditing processes and support the effective management of operational staffing. This role will involve data analysis, workforce planning, and the implementation of staffing strategies to improve the efficiency and resilience of Emergency Response resources.
Key responsibilities include:

• Supporting the administration, coordination, and long-term planning of uniformed staffing.
  
• Ensuring staffing levels align with operational needs and policies.
  
• Monitoring and reporting on workforce availability and resourcing performance.
  
• Assisting in managing leave planning and authorising staff leave requests.
  
• Auditing pre-arranged overtime and ensuring compliance with relevant policies.
  
• Supporting the development and maintenance of the Resource Management System (RMS).
  
• Producing workforce data reports to support decision-making.
  Key Requirements:
  To be considered for this role, it is desirable for the successful applicant to have experience in staffing and resource management within the public sector, or a similar fast-paced and challenging environment. You will have a strong administrative background, excellent data analysis skills, and an ability to support workforce planning and resource management strategies.
  Qualifications:
  
• NVQ Level 3 in Business Administration (or equivalent) – Desirable
  
• Maths GCSE Grade A-C (or equivalent) – Essential
  Knowledge and skills:
  
• Understanding of workforce planning, data protection, and data security.
  
• Awareness of workforce staffing arrangements within the Fire & Rescue sector.
  
• Intermediate IT skills, particularly in MS Office and Excel (including statistical analysis).
  Experience:
  
• Proven experience in administrative support, workforce planning, and data management.
  
• Experience in analysing and presenting statistical information to support decision-making.
  
• Experience using workforce planning systems and improving data quality.
  
• Proven ability to manipulate data using formulas and functions in MS Excel.
  
• Experience working collaboratively to resolve problems and implement solutions.
  
• Delivering training to individuals and teams on workforce planning systems.
  This position is for a 12 month fixed term contract, with the option to extend to 18 months subject to SYFR requirement.
  Closing date for applications is 4 April 2025 at 18:00 hours.
  New starters will commence on the bottom of the salary grade and will receive increases to the top of the grade on an incremental basis. We offer 28 days annual leave (pro-rata) plus Bank Holidays. Annual leave increases after 5 years’ service to 32 days, followed by an extra day a year up to a maximum of 37 days. We also operate a generous flexi time attendance scheme.
  Most of our corporate roles offer flexi time and agile working, meaning people can vary their hours to suit their commitments outside of work as agreed with their line manager. Flexi time can be accrued with a potential of up to 13 days to be taken within a year.
  All eligible corporate staff are auto-enrolled onto the Local Government Pension Scheme with contributions ranging from 5.5% to 12.5%. It is a defined benefit pension scheme that means pensions are based on salary and the length of paying into the scheme. Further information on the scheme, and additional benefits, can be found on the LGPS website.
  Other benefits include (but not limited to) – enhanced sick pay, access to free on-site gyms, a cycle 2 work scheme, access to emergency services discounts across a wide variety of popular companies, enhanced maternity and paternity schemes and the opportunity to join the TransaveUK credit union.
  We are committed to cultivating a diverse and inclusive workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talents. We warmly welcome applications from individuals who identify with underrepresented groups within our workforce, including individuals from Minority Ethnic backgrounds, women, those who identify as Lesbian, Gay, Bisexual, or Transgender (LGBT+), and individuals with disabilities. In addition, we will look to support anyone who requires Part Time/Job share working hours. We believe that a diverse workforce leads to innovation, creativity, and better decision-making, and we are dedicated to creating an environment where everyone can thrive.
  Applications from job share candidates will be considered and all applications will be given equal consideration.
  Please note the appointment is subject to successful pre-employment screening i.e. asylum and immigration check, references, medical screening, substance misuse testing and a minimum of a standard level Disclosure and Barring Service (DBS) check which includes current and spent criminal records information. Enhanced checks with barred lists will be carried out for roles that undertake ‘regulated activity’ which is a term related to working with children or vulnerable adults.
  South Yorkshire Fire & Rescue’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment.
  If you require any of our recruitment documents in larger print this can be arranged.
  No agencies please