Purchasing Data Quality Support Assistant

Purchasing Data Quality Support Assistant, Leeds
Working hours 9am till 5pm Monday to Friday Hybrid 3 days in office
We will consider flexible working arrangements
Temporary contract - 3 months
Strat Date - ASAP
Salary: £14.67 per hour - 26,700 pro-rata

We will consider flexible working arrangements
Overview of the Role
You will provide a professional administrative service supporting the data cleansing activities of the CPS Programme for the Purchasing work stream. Working with colleagues and suppliers, you will ensure that the master data is accurate, complete and consistent to enable a seamless migration to a new ERP solution. You will have a proactive approach to problem solving, helping to resolve purchasing and invoice queries and will work with the SAP purchasing system (P2P) and other in-house procurement systems entering information and generating reports. You will be self-motivated and resourceful with excellent communication skills and the ability to work with a wide range of people and as part of a team. You will have strong numeracy and literacy and IT skills and be willing to undertake any training required that is relevant to your role.

Main Duties and Responsibilities

• Experience of working in an office/administrative environment;
  
• Excellent attention to detail;
  
• The ability to work to tight deadlines;
  
• Strong analytical and problem solving skills with the ability to resolve complex queries;
  
• Evidence of high level of proficiency with IT, particularly in the use of Microsoft based applications;
  
• Evidence of effective time-management and organisational skills;
  
• Excellent communication skills with an ability to develop and maintain good working relationships with internal and external stakeholders at all levels;
  
• Evidence of self-motivation and resourcefulness whilst maintaining an ability to work as part of a team;
  
• Experience of dealing with confidential information.
  
  Additional Experience
  
• Previous experience with SAP P2P systems or equivalent ERP solutions;
  
• Experience of public sector administrative procedures;
  
• Familiarity of working within a procurement environment and with relevant
  procurement/finance terminology and processes.
  
  What does the role entail?
  
• Resolving blocked invoice queries using SAP MRBR and ZMIR5 reporting
  
• Generating standard SAP reports and extracting master data
  
• Assisting with the correction of vendor records
  
• Liaising with suppliers to obtain company information to ensure the
  completeness of vendor records
  
• Supporting the closure of completed purchase orders and identifying any
  remediation required to maintain the GR/IR account
  
• Ensuring open purchase requisitions are approved or closed as required to maintain data quality
  
• Building up a network of staff contacts, liaising to discuss mutual problems and working to devise solutions which may be adopted as best practise
  
• Maintaining records and files to an auditable standard
  
  Qualifications and Skills
  Essential:
  
• Knowledge of SAP ERP System;
  
• Familiarity with working in a small team managing purchasing issues &
  questions, working on your own initiative, good communicator and have the
  ability to network across the organisation both internally and with external
  suppliers;
  
• Accuracy of data entry into an ERP System;
  
• Ability to rectify master data corrections in a timely manner with an audit trail embedded;
  
• Good IT Skills and use of Microsoft Applications (Word, Excel, teams, MS
  Office);
  
• Ability to maintain good working relationships both internally and externally;
  
• Strong analytical and problem solving skills with the ability to resolve complex queries;
  
• A willingness to undertake required training courses: procurement-related SAP training is mandatory.
  
  Desirable:
  
• Good understanding of Purchase to Pay Cycle;
  
• Understand of the Operational transaction within purchasing