Payroll & HR Administrator

About the Charity

We are a mission-driven charity, committed to social impact and community well‑being. Our People & Culture team is collaborative, values‑led, and passionate about operational excellence.

Role Overview

As Payroll & HR Administrator, you'll be responsible for the full payroll cycle and core HR administration, ensuring accurate, timely payments and compliant record‑keeping. You must have prior experience using ADP payroll software-ideally within a not‑for‑profit or small‑to‑medium organisation.

Key Responsibilities

Full-cycle payroll processing via ADP (e.g. ADP Workforce Now or equivalent), including regular pay runs, statutory payments, bonuses, deductions, and re‑runs as needed.
Input and validate time and attendance data; follow up with managers on absences or discrepancies
Reconcile payroll accounts and conduct audits pre‑ and post‑run.
Maintain accurate and secure payroll and employee records, ensuring data compliance (GDPR).
Respond to employee payroll queries promptly and professionally.
Provide essential HR administrative support: onboarding, leaver processing, updating employee files, and preparing HR reports.
Assist with implementation of HR and payroll process improvements and system documentation.

Person Specification

Essential Requirements:

Proven experience processing payroll using ADP.
Excellent numeracy and attention to detail.
Strong IT literacy: proficiency with MS Excel, Word, Outlook, and any HRIS systems.
Excellent communication skills and a customer‑service mindset.
Ability to prioritise tasks, with excellent organisational and time‑management skills.
Discretion, confidentiality, and integrity when handling sensitive personal data.

What We Offer

Hybrid working with flexible hours
Generous annual leave plus bank holidays
Pension contributions
Training and development opportunities
A friendly, inclusive, values‑driven workplace

INDPAY

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