This role will suit someone with some HR admin experience or new to HR and wants to grow their knowledge and experience but has office administration experience.

Salary - £10,550 (£26,250 FTE), working 2 days a week

Contract - Permanent

Closing date - 23 November 2024

Reporting directly to the Head of HR, this role will support HR function and project working towards making this an amazing place to work.

Job purpose:

Museum of the Home is seeking a HR Administrator. Part of our mission is to make the Museum an amazing place to work, and we are looking for a committed team member who can support this.

This role will act as the first point of contact for all HR administrative queries on the Head of HR’s non-working days.

Our values, and how they are represented in this role, you must be:

Bold: Brave in trying new things, taking action and fighting for change on issues affecting the ways we live.
Kind: Friendly, generous and considerate in all your actions.
Eco-active: Embed climate action in all decision-making and encourage visitors to make eco-minded choices at home.
Equitable: Act transparently, ethically and inclusively, and allocate resources, time and care equitably.

Main responsibilities:

To provide timely and accurate administration of all HR processes – recruitment, on and off boarding, changes of terms, parental leave, etc. preparing and issuing relevant documentation – e.g. contracts, letters, etc.
Take responsibility for information collation and maintenance in line with data protection requirements and good practice.
Provide all relevant changes to payroll in a timely manner.
Complete employee references for joiners.
Administer all DBS checks both for joiners and existing staff in line with our Safeguarding policy.
Arrange and perform HR inductions.
Manage the HRIS (NaturalHR), reviewing workflows, supporting staff and Line Managers. Input all staff information on our HR system ensuring this is always kept up to date.
Calculate pro-rata holiday entitlements for staff and update records.
Liaise with the Head of HR, Hiring Managers, and job applicants to ensure effective vacancy posting.
Calculate pro-rata holiday entitlements for staff and update records.
Collate HR survey data such as exit interviews, equality questionnaires, etc.
Identify process improvements to the Head of HR.
Keep abreast of employment law relevant to own work.
Participate in HR projects relating to the continuous improvement of the HR service at the Museum.

Key performance indicators:

The following are key measures which show that the job holder is delivering effectively in their role:

HR data integrity
Meeting deadlines
Providing timely and accurate information
Quality of HR documentation – letters, contracts, etc.
Effectiveness of internal relationships
Effective communication with Head of HR, Hiring Managers, candidates, staff, etc.
Accuracy, relevance and timeliness of data and reports

Skills/Knowledge/Personal Attributes:

Type of technical, specialised skills or personal attributes that are required to deliver ‘main responsibilities’ above.

Essential:

Experience working in HR administration
Experience in a busy office environment
Methodical approach to work
Self-starter
Administrative skills
Organisation skills
Attention to detail
IT: MS Office Suite and ability to effectively manage databases
Communication skills, both verbal and written - able to handle all communications in a confidential manner
Confidentiality in every aspect of their work

Desirable:

IT: Sound knowledge and use of SharePoint and HRIS
Interest in employment law
Genuine interest in the arts and cultural sector would be advantageous

We welcome applications from all sections of the community and are committed to maintaining an inclusive working environment with a diverse workforce. We value individuality, equity and representation and appoint on merit.

Benefits:

We aim to provide a stimulating working environment for everyone in the team. You’ll be working alongside great colleagues and in a beautiful Grade I listed building.

You are also entitled to other employment benefits when you join us:

25 days paid holiday per year (increasing by one day per year, up to 30 days), plus bank holidays (FTE)
Membership to one of two pension schemes
Staff discount in our shop and on-site café
Free access to many exhibitions, museums and art galleries in London
Enhanced sick pay and family leave
Cycle to work scheme
Season Ticket Loan
A confidential Employee Assistance Programme
Free tea and coffee

We also have various groups for staff to join:

Wellbeing forum
Climate Action Group
Equity Action Group

Please note when you click apply you will be re-directed to an application form to complete your application