Document Controller

Kenna Recruitment has a new exciting opportunity for an experienced Document Controller to join one of the UK's Leading Residential Developers in their new region in Manchester.

Overview:

A key member of the project team, you will be responsible for the management and maintenance of all project related information and documentation, the structure and maintenance of the project common data environment (CDE), the project WIP environment and other Information Management systems where applicable.

As the sole Document Controller for this region,you will act as the central point of contact in all matters in relation to the project information management process including providing training, support, and ongoing communication with all members of the project team.

Key Respsonsbilities:

• Admin and Office management duties
  
  
• Dealing with contractors and suppliers
  
  
• Data entry, research and analysis, reporting
  
  
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
  
  
• Liaising with and distributing project-related information with all levels of the project team and potentially external parties
  
  
• Manage the processes around documentation within the organisation
  
  
• Technically minded about naming conventions
  
  
• Managing version control
  
  
• Managing Asite and DocHosting systems
  
  
• Managing LABC, Premier Guarantee and Linesearch portals
  
  
• Creating document templates
  
  
• Converting information from project teams into user-friendly documents
  
  
• Numbering and labelling documents for identification and reference
  
  
• Scanning, copying, and distributing documents to project team members and stakeholders
  
  
• Tracking documents to maintain confidentiality
  
  
• Reviewing documents and making revisions for accuracy
  
  
• Liaising with project team members to ensure documents meet requirements
  
  
• Training / Mentoring employees on document systems used internally (Asite, DocHosting)
  
  
• Generate reports and monitor data analytics to provide feedback to the project team on project performance throughout the project lifecycle
  
  
• Ongoing monitoring and governance of the file structure of the CDE and the project shared drive, monitoring document submission performance progress, coordinating the review process and ensuring deadlines are met
  
  Experience/Knowledge:
  
  
• Ideally residential background with an understanding of the industry
  
  
• Construction site/office based experience
  
  
• Good practical experience and application of ISO19650 and PAS 8672
  
  
• Good level of ASITE admin/user experience
  
  
• Experience in implementing at either project, region or group-level Information Management Strategies
  
  What we can offer you:
  
  
• Salary between £35,000 - £40,000
  
  
• Private healthcare
  
  
• Pension scheme (5%)
  
  
• Life assurance
  
  
• 25 days annual leave plus bank holidays