Administrator

Administrator - Hillingdon, West London - Hybrid working - £30,000 per annum

CBW is currently recruiting on behalf of a well-established and highly reputable Facilities Management service provider located in Hillington, West London.

This is an exciting opportunity for an experienced and proactive professional to join a dynamic team within the fast-paced Facilities Management sector. The ideal candidate will bring proven experience in a similar environment, demonstrating a strong understanding of FM operations and best practices.

We are seeking someone with exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. The successful individual will be a forward-thinking problem solver—someone who anticipates challenges, offers solutions, and adds value through a proactive and collaborative approach.

If you thrive in a structured yet evolving environment and are looking to take the next step in your FM career with a respected and supportive organisation, we encourage you to apply.

Brief Overview:

Monday - Friday 
8am - 5pm
18 month FTC - possibility for extension 
Hybrid working available - 4 days in office
£30,000 per annum Key Responsibilities:

Oversee and process new supplier onboarding requests, ensuring full compliance with company policies and procurement procedures.

Validate and upload all required supplier documentation into the Procurement system, maintaining data integrity and version control.

Provide administrative support to internal stakeholders in the creation of purchase orders, ensuring correct approval workflows are followed.

Maintain a high standard of accuracy when entering and updating data, while effectively managing multiple time-sensitive requests.

Monitor and manage the shared Procurement inbox on a daily basis, responding to queries and directing tasks to appropriate team members promptly.

Support the Procurement Manager in maintaining audit-ready records, ensuring ongoing compliance with internal and external standards.

Actively promote the use of the Preferred Supplier List (PSL) and ensure supplier and contract records are current and well-maintained.

Conduct supplier spend analysis and support procurement reporting requirements to inform business decisions.

Liaise with accreditation bodies and certification partners to provide accurate and timely supplier information.

Ensure that all suppliers meet onboarding, documentation, and compliance requirements in line with business expectations.

Identify and escalate risks or potential service interruptions related to supplier performance or non-compliance.

Contribute to procurement-led projects, process improvements, and strategic initiatives to strengthen supply chain reliability and operational efficiency.

Key Requirements:

Demonstrated experience in an administrative role, preferably within a procurement or supply chain environment.

Background in facilities management (FM), mechanical & electrical (M&E), or construction sectors is advantageous.

Strong interpersonal and stakeholder management skills, with the ability to build relationships across departments.

Confident in data analysis and reporting, with proven ability to manage competing priorities under minimal supervision.

Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, Teams, and Office 365.

Exceptional attention to detail, organisational skills, and the ability to manage documentation with precision.

Capable of independently managing supplier-related administrative tasks from initiation to completion.

Immediate availability or ability to start within one week is required; this is a fixed-term contract position.

If you're a highly organised administrator with procurement experience and a proactive approach to process management, we’d love to hear from you